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To move entire document libraries:
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To migrate files in bulk from a network location into SharePoint use the method described below:
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This method can be used in combination with the first method to selectively move large groups of files. You could first pull them all of onto a network drive, and then use this method to migrate them back into SharePoint.
Moving the Files
After you have created the new site collections, sites, and document libraries, you can use one of the following methods to copy files onto the server:
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Dragging files into the Explorer View of a document library
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Creating a network place (Web folder) shortcut to the document library
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Using a tool in another application compatible with Windows SharePoint Services, such as the Upload Multiple Files control provided with Microsoft Office 2003
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No matter which method you use, keep security issues in mind. Permissions settings for the files on the file server are not transferred to the document library automatically. Decide what level of permissions you want to give users in your organization in the new document library, and set those permission levels before you begin moving files into the document library. If you move documents into a document library that uses default security settings, you might be giving access to users who should not have access.
Moving Files by Using Explorer View
The simplest method for moving files to the new site is to drag files or folders into the Explorer View of a document library.
Drag files by using Explorer View
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On the top link bar, click Documents and Lists.
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Click the document library to which you want to add files.
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In the Select a View list, click Explorer View.
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Open a Windows Explorer window, and then find the folder with the files that you want to copy to the document library.
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Select the files you want, and then drag them into the document library in the browser window.
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If you receive any error messages while copying the files, see the Troubleshooting section later in this article.
Moving Files by Using Network Places
It is also possible to add a network place for the document library. The steps for creating a network place and copying the files to a Windows SharePoint Services document library vary, depending on the operating system you use.
Microsoft Windows XP
Move files by using My Network Places in Windows XP
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On the Windows desktop, click My Network Places.
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Double-click Add a Network Place.
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Follow the instructions in the Add Network Place Wizard to add a shortcut to the server that is running Windows SharePoint Services.
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After you create the new network place, open a Windows Explorer window, and then find the folder with the files that you want to copy to the document library.
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Select the files you want, and then drag them into the document library in the network place.
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Microsoft Windows Server 2003
Move files by using My Network Places in Windows Server 2003
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Click the Start menu, click All Programs, point to Accessories, and then click Windows Explorer.
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In the Folders list, click My Network Places.
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In the right pane, double-click Add Network Place.
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Follow the instructions in the Add Network Place Wizard to add a shortcut to the server running Windows SharePoint Services.
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After you create the new network place, open a Windows Explorer window, and then find the folder with the files that you want to copy to the document library.
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Select the files you want, and then drag them into the document library in the network place.
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If you receive any error messages while copying the files, see the Troubleshooting section later in this article.
Moving Files by Using Other Applications
For uploading a smaller number of files, some applications compatible with Windows SharePoint Services allow you to save files to document libraries by using the file management tools in those applications. An example is the Upload Multiple Files feature that is included in Microsoft Office 2003. To use this feature, the client computer you are using must have Office 2003 installed.
Move files by using Upload Multiple Files
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On the top link bar, click Documents and Lists.
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Click the document library to which you want to add files.
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Click Upload Document.
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Click Upload Multiple Files.
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In the left pane, navigate to the folder that contains the files you want to copy to the document library.
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In the right pane, select each file that you want to copy to the document library.
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Click Save and Close.
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If you receive any error messages while copying the files, see the Troubleshooting section later in this article.
Moving Files by Using a Mapped Network Drive
Another method for adding files to the site is to map a network drive.
Move files by mapping a network drive
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On the Start menu, click My Computer.
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On the Tools menu, click Map Network Drive.
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In Drive, select a drive letter.
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In Folder, type the name of the Web server and document library in the form \\Server_Name\Site_Name\Document_Library\.
The mapped network drive opens in Windows Explorer to show the contents of the document library.
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Open a Windows Explorer window, and then find the folder with the files that you want to copy to the document library.
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Select the files you want, and then drag them into the document library in the mapped network drive.
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Troubleshooting
I Get the Error Message: Cannot Copy <Filename>. The Parameter is Incorrect
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Does the file name contain illegal characters? The following characters are not allowed in SharePoint document libraries: / \ : * ? " < > | # <TAB> { } % ~ &
Note: Temporary file names often begin with ~ and must be deleted before copying other files in the folder.
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Does the file name end in a period or contain two or more consecutive periods? You must rename files that end in a period or have two or more consecutive periods.
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Does the document have a file extension that is blocked by the server? Check the list of blocked file extensions in SharePoint Central Administration to verify.
Note: You must be a member of the Administrators group on the local computer or a member of the SharePoint administrators group to access the SharePoint Central Administration pages.
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Is the file or folder name too long? File and folder names cannot be longer than 128 characters. Also note that the complete URL for the file or folder cannot be longer than 260 characters.
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I Get the Error Message: Unable to Create Scrap/Shortcut File.
Do you have sufficient permissions to copy files to the document library? To add files to a list or document library, you must belong to the Contributor site group, or any site group that has the Add Items right.